Master Data Setup

2.1. Ledger Master (Ctrl+L)

• Purpose: To create accounts for all parties (Buyers, Suppliers), banks, expenses, etc.

• Key Fields:

  • Name: Account name.
  • Print Name: Name to appear on bills.
  • Group: Determines where the account appears in Balance Sheet/Profit & Loss (e.g., Bank, Buyer, Supplier, Capital).
  • Type of A/C: Selecting the correct type (e.g., Bank, Buyer, Supplier) is mandatory as it dictates what subsequent information the software will ask for.
  • Opening Balance: Only entered for the first year. Subsequent year balances are auto-transferred.

2.2. Item Master (Ctrl+I)

• Purpose: To define all inventory items (e.g., Grey Fabric, Finished Saree, Dyes).

• Key Fields:

  • Item Name: Internal name (e.g., "Hera-Pheri").
  • Print Name: Name to print on bills (e.g., "Printed Saree").
  • Item Group: Categorizes items (e.g., Grey, Finished Goods, Dyes). This is linked to stock and costing.
  • Unit: Primary unit of measure (e.g., Meters, Kgs). The software recommends using "Meters" for fabric for better tallying.
  • Tax Applicable: Set tax rates (VAT/CST) here to auto-calculate on transactions.

2.3. Process Master

• Purpose: To define processes like Dyeing, Printing, Finishing, etc., done in-house or by job workers.
• Linking: Each process is linked to a Ledger Account for purchasing (if job work) or sales (if done in-house).

2.4. Other Masters

• Item Brand: To manage different brand names for the same item.
• Item Cut: To manage different sizes/pieces cut from the same fabric roll.
• Sub-Item: To automatically include related items in a bill (e.g., Blouse with a Saree).
• Bill Sundry: To define additional charges on bills (Discount, Freight, Insurance, VAT). You can choose whether these charges affect the item's value or a separate ledger account.
• TDS Master: To configure TDS (Tax Deducted at Source) rates and ledger accounts for automatic deduction and payment tracking.